Administrative Assistant 1/Trainee 1/Trainee 2 (NY HELPS)

State of New York - Homeland Security and Emergency Services, Division of

Hauppauge, New York · Full-time

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The incumbent of this position will report to the Fire and Life Safety Branch within the Office of Fire Prevention and Control. Duties include but are not limited to the following: • Answer telephone and email inquires • Receive and process penalty payments and sparkling device certifications • Process inspections and create permits for colleges, state agencies and sparking devices • Monitor multiple mailboxes • Enter reports into a database and distribute appropriately • prepare travel accommodations and reports • procure office supplies for the branch • prepare professional business documentation as required • records management administrator for the branch • Assist with the branch internal controls processes • Proficiency with Microsoft Office Suite • Attend meetings as required • Perform other duties and projects as assigned Note: This position may be assigned to work at the OFPC Fire Operations Center and/or State Emergency Operations Center during activations and emergencies. The incumbent will be responsible for the effective administrative support and processing of work assignments

Requisitos

The minimum qualifications required for this vacancy. Minimum Qualifications NY HELPS ***This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education. **Administrative Assistant level requirements: • Administrative Assistant Trainee 1 (equated to SG-8): Six months of experience in administrative support.• Administrative Assistant Trainee 2 (equated to SG-10): One year of experience in administrative support.• Administrative Assistant 1, SG-11: Two years of experience in ad

Ref. 8NUQ6

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