Office Administrator

Coburn and Company

Austin, Texas · Full-Time

Office Admin (Office & Field Support) for a Construction Company Location: Austin, TX Type: Full-Time Compensation: $20-$24(based on experience) + performance bonus About the Role: We are looking for a highly organized and proactive office admin to support our office and field teams.This role is the operational backbone of our company—ensuring billing, time tracking, communication, and day-to-day execution run smoothly. If you thrive in a fast-paced environment, enjoy solving problems, and take ownership of your work, this role will give you the opportunity to make a real impact. What You’ll Do: - Enter accounts payable (AP) into our system (SLT) - Process subcontractor invoices - Track and follow up on missing documentation - Support billing workflows to ensure timely and accurate invoicing - Perform daily time record cleanup for field employees - Prepare weekly time record exports for payroll - Audit work orders for accuracy (time vs work completed) - Follow up with field team on missing or incorrect time - Answer phones and manage front desk responsibilities - Serve as the main office contact for field employees - Greet visitors and handle incoming requests - Coordinate communic

Requisitos

- Highly organized and detail oriented - Strong sense of ownership and follow-through - Able to manage multiple priorities without getting overwhelmed - Clear and professional communicator - Proactive—doesn’t wait to be told what to do - Administrative, operations, or office coordination experience - Experience with AP/AR, invoicing, or bookkeeping (preferred) - Experience working with field teams or service businesses (a plus) - Comfortable learning new software and systems

Ref. IBRGJ

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