Administrative Assistant

M-23 Mechanical Systems

Danville, California · Part-time

We are a mechanical HVAC contractor that is growing quickly and looking for candidates that fit our culture. All of our employees have great attitude and integrity. We believe in following the simple principle of doing what’s right for our clients every time. Our team members are aligned on the same mission so that we can achieve our greater vision – to become a leader in the contracting industry and be a positive impact among our communities. Responsibilities: - Maintain and organize project files and other construction documents - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls, take messages, and handle correspondence - Manage calendars, schedule field staff, and coordinate meetings and conferences - Prepare and distribute memos, emails, letters, and other documents - Perform data entry, maintain databases, and update records - Organize and maintain physical and electronic files and documents - Assist in the preparation of reports, presentations, and meeting materials - Coordinate travel arrangements and itineraries - Assist with event planning and coordination Qualifications: - Proven experience as an administrative ass

Requisitos

- Proven experience as an administrative assistant or in a related role - Proficient in using MS Office Suite - Knowledge of construction industry is a plus - Strong organizational skills with the ability to prioritize tasks and multitask effectively - Excellent communication skills, both written and verbal - Familiarity with office equipment and phone systems - Attention to detail and problem-solving skills - Ability to maintain confidentiality of sensitive information - Fast typing skills with a high level of accuracy

Ref. X0LSA

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