Administrative Assistant

The Gilchrist Law Firm, P.A.

Coral Gables, Florida · Full-time

Responsibilities Phone System Management Answer and direct incoming phone calls professionally and efficiently. Assist in maintaining the phone system, including setting up voicemail, updating phone directories, and troubleshooting minor issues. Screen calls and prioritize messages for the Administrators and other staff. Mail Handling Sort, scan, and distribute incoming mail and packages. Prepare outgoing mail and manage courier services. Maintain records of mail logs as needed for billing or compliance purposes. Support the billing process by organizing client invoices, ensuring timely distribution and payment tracking. Assist with data entry, reconciling accounts, and resolving billing discrepancies in coordination with the Legal Administrator. Maintain organized records of billing and payment documentation. Provide general administrative assistance to the Office Administrator, including maintaining office supplies, scheduling meetings, and filing documents. Assist with onboarding new employees, including organizing paperwork and coordinating access to office systems. Maintain a clean, organized, and professional office environment. Qualifications Must have great time-management

Requisitos

Must have great time-management skills, and organizational skills Strong oral and written communication skills Education: High school diploma or equivalent; additional coursework in office administration is a plus. Experience: 2+ years in an administrative support role, preferably in a legal or professional services setting.

Ref. 61AKO

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